The Route and Fleet Software Requirements Checklist
A structured requirements list covering planning, execution, mobile, integration, reporting and commercial terms — with weighting guidance so you score what.
Independent · Vendor-neutral 02 September 2026
Route and fleet software, explained without the sales deck.
Independent guides, buyer's checklists and operational playbooks on route and fleet management software for delivery, service and distribution firms.
The problem, and the answer
Every vendor quotes cost per mile.
Almost none show you the formula.
We show ours. Every figure on this site arrives with its formula and its assumptions attached, and with the cases it does not suit.
Work Order Management for Fleets
How to structure fleet work orders so that cost, cause and downtime are captured accurately — status models, labour recording.
Vending Route Management Software
Dynamic scheduling, telemetry-driven restocking, cashless payment reconciliation and asset management for vending operations.
Where we stand
Four commitments, and what they cost us
- 01
We define the number before we use it
Cost per mile means four different things depending on who is talking. Every figure on this site comes with the formula and the assumptions attached, because a benchmark you cannot reproduce is decoration.
- 02
No rankings, no “best of” lists
Two operations with the same vehicle count can need opposite systems. We describe capabilities and trade-offs and let you match them to your constraints; a ranked list that ignores your constraints is entertainment.
- 03
The regulator's words, linked
Compliance articles cite the instrument itself — the CFR part, the EU regulation, the agency guidance — so you can read the current text. Rules are amended more often than summaries of them are.
- 04
Advertising cannot buy a conclusion
The site is funded by display advertising, labelled and kept away from the writing. No vendor has ever paid for coverage here, and there is no affiliate link on the site.
Latest
All 101 articles →
More from the library
Fleet Telematics: A Buyer's Guide
How to choose a telematics system — device types, data depth, contract traps, integration requirements and what actually changes once it is installed.
The Demo Script That Exposes Weak Products
How to run vendor demonstrations on your terms — a scripted scenario approach that reveals what a standard demo is designed to hide.
Route Accounting Software: The Complete Guide
What route accounting software does beyond routing — mobile invoicing, van inventory, pricing, settlement and the DSD workflows that distribution businesses.
Designing a Preventive Maintenance Programme
How to build PM schedules that reduce breakdowns without over-servicing — interval design, compliance measurement, and moving from reactive to planned.
Building an ROI Business Case for Fleet Software
How to build a defensible business case — baseline measurement, benefit categories, conservative assumptions, and the five mistakes that get cases rejected.
How to Write an RFP for Fleet and Route Software
A practical RFP structure that gets comparable responses — sections, scenario-based questions, evaluation criteria and the sections vendors game.
Fleet and Route Software Pricing Models Explained
The six ways this software is priced, what each favours, where the hidden money is, and how to compare quotes that are structured differently.
Fleet Management Software: The Complete Guide
What fleet management software covers, how platforms are assembled from modules, what integration really involves and how to judge whether you need a suite.
Hours of Service and ELD Rules Explained
How hours-of-service limits and electronic logging work, what fleets must record, the common violations, and how software should support compliance.
DVIR: Driver Vehicle Inspection Reports Done Properly
What inspection reporting requires, why paper DVIRs fail audits, and how to design an electronic process that produces genuine safety assurance.
The index
Ten subject areas
10 topics 101 articles
01Route Planning & OptimisationHow routing engines, territory design and dispatch shorten driving time and raise stops per hour.1202Fleet Management SoftwareChoosing, deploying and getting value from fleet platforms across vehicles, drivers and depots.1103Route Accounting & DSDDirect store delivery, mobile invoicing, settlement and van inventory for distribution businesses.1004Telematics, GPS & IoTVehicle tracking, sensors and the data pipelines that turn raw signals into decisions.1005Mobile Workforce & Driver AppsDriver apps, proof of delivery and the adoption tactics that make them stick.1006Fleet Maintenance & AssetsPreventive maintenance programmes, work orders, parts inventory and asset lifecycle.1007Compliance & SafetyHours of service, inspections and record keeping that holds up to an audit.1008Costs, ROI & Fleet FinanceCost per mile, total cost of ownership, pricing models and business cases you can defend.1009Software Buying GuidesRequirements templates, RFP structures, demo scripts and vendor evaluation frameworks.910Industry PlaybooksSector-by-sector guides: beverage, vending, propane, linen, waste, pest control and courier.9
A note on what this is
Route & Fleet is an informational reference, written and edited by one person. The analytical work — cost per mile, cost to serve, total cost of ownership, payback models, how software pricing structures behave at your volumes — comes from a background in business administration and finance. The operational and regulatory material is compiled from primary documentation and cited so you can read the source instead of taking a summary on trust.
What it is not: consultancy, professional advice for your situation, or an account of running a fleet first-hand. Where a decision turns on your own circumstances — a contract term, a compliance obligation, a tax treatment — check the primary source and take qualified advice. Articles here say so rather than pretending otherwise. Read the editorial policy and the advertising disclosure.
Nil Masferrer Jiménez · Editor